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  • Black Belt Negotiators

    True stories of business collaboration

    By Purchasing Staff -- Purchasing, 2/2/2009 2:00:00 AM

    Are you an expert negotiator? Then share your experience with other purchasing pros. Send us your examples of successful negotiations, and we’ll include them in our file of Black Belt Negotiator case histories.
    Purchasing’s Black Belt Negotiators column relates real examples of actual negotiations readers have been involved in, describing the issues at stake and how the procurement staff resolved the negotiations.
    Read these examples and see if you can come up with a better strategy for the negotiations.
    And send us your own examples. We’ll run them in our column so you’ll be known as a Black Belt Negotiator too. Send them to pteague@reedbusiness.com

     

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    Move that hydraulic-motor inventory

      

    Poclain Hydraulics, a medium-sized manufacturer of Hydraulic motors, lost a lot of volume in 2008-2009 on a motor catering to the construction-equipment market as a result of the housing down turn. This sudden drop in volume not only caught Poclain off guard but also its supply base, which included machine shops and forge shops. The vanishing forecasts outside the firm window (six weeks) on Poclain's 36-week forecast left one such supplier of machined gear shafts stuck with un-cancellable POs to a forging supplier who had the steel bars cut to size and the uncut steel bar ordered per the machine shops POs.

     

    Problem: The forge shop (already holding onto the material for 24 weeks) had been pushing hard on the machine shop to take the material ASAP & the machine shop in turn was pushing hard on Poclain to buy finished shafts. To make matters worse Poclain's  forecast on these parts indicated scarce demand (less than 10% of Annual demand) scattered over the next 48 weeks. Poclain's inventory goals prevented them from taking on excess inventory at all costs. Vishnu Susheela, Sr. Commodity Manager (Sourcing) at Poclain Hydraulics had to negotiate a solution.  

     

    Solution: Susheela was firm about not taking any excess inventory than needed. However, he also recognized that both the suppliers had placed PO's and ordered material in good faith based on Poclain forecast. So, he made a commitment to consume all the material, but only based on customer forecast/orders, even if it meant suppliers had to hold on to the material for the next six months to a year. He tried to share the pain between Poclain, the machine Shop and forger in the following way,

     

    Forge Shop:

    Of the 500 cut billets, he negotiated forging only 250 pieces (half the original run quantity) at the same price, shipping 100 pieces to the machine shop in 2 weeks, while the forger was to hold on to the remaining 150 pieces for 14 weeks and then ship to the Machine shop. The remaining 250 pieces of cut billets would be forged only based on customer orders on which Polcain had no control but was committed to the material. The forger agreed to review using the uncut steel bar (which happened to be of commonly used steel) on product for his other customers. 

     

    Machine Shop:

    The machine shop was to machine all the 100 pieces and ship to Polcain in four weeks time. The machine shop was to receive the other 150 pieces from the forger in 14 weeks and hold on to it for the next 12 weeks at the end of which they would ship it to Poclain as machined shafts.

     

    Poclain:

    Though he needed only 50 piecess , he agreed to take 100 pieces of the machined shaft upfront. The order for the remaining 150 pieces, though required in 32 weeks, he agreed to take in 28 weeks. All of this was tied back to customer actual customer forecast.

     

    At the end of the three-way teleconference everybody felt the burden of holding onto excess inventory was shared equally between the three parties. The key was open communication between all three parties.

     

    Archive:

    The pallet predicament  - July 2009 

     

    How to use shipping schedules to get Lean and save - April 2009

    How to get more value from a machine builder - March 2009

    How to save on banking services -Feb 2009

    How to win internal allies - Jan 2009

    How to ensure supply meets demand - Dec 2008

    How to forge a contract for forgings - Nov 2008

    How to make "one" bigger than "five" - Oct 2008

    Resin supplier gets tough - Sept 2008

    New twist on low-cost-country sourcing - Aug 2008

    How to improve supplier performance - July 2008

    Spring price gives bounce to cost-cutting effort - June 2008

    How to handle single sourcing  -May 8, 2008

    'Deliver those connectors on time—or else' -April 8, 2008

    'Cut those packaging costs' -Mar 13, 2008

    'The Battle of the Forms'  -Feb 14, 2008

    "Bowled over by sourcing constraints" - Jan 17, 2008

    'If your MRO prices are the best, prove it' - Dec 13, 2007

    No tiptoeing around those resin price hikes - Nov 15, 2007

    FPGA costs: ‘Your margin is too high’ - Oct 18, 2007

    The cable guys' dilemma  - Sept 13, 2007

    'Sorry, no price break possible' -Aug 16, 2007

    “Tell us your real costs”-July 14, 2007

    'It's your problem, not ours.'-June 14, 2007


    'The robot costs too much!' - May 3, 2007

    Are you a black belt negotiator? Tell us what you would have done in this example? And tell us the details of one of your negotiation successes. We’ll print it here and in Purchasing magazine so others can learn from your experience. Send your case history to pteague@reedbusiness.com and title it Black Belt Negotiators.
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